Click on the calendar to view OFCF related meetings, events, and key FCFC deadline dates.
FCFC SFY 2023 Key Dates Document (6/30/2022)
To assist county FCFC with funding and programmatic reports, OFCF has generated a document that highlights the important dates for the current state fiscal year.
OFCF Statute Toolkit
Local Service Coordination Examples
Each OFCF Cabinet agency contributes a certain portion of funding to maintain and operate the OFCF office. State General Revenue Funds (GRF) are allocated annually to the county FCFCs to assist in the maintenance and operations of the county FCFC offices. At times, state sponsored initiatives are connected to and through county FCFCs.
In an effort to assist counties with the fiscal implementation of FCFC, the below resources have been identified. In addition, the auditor of state has issued several bulletins and the federal government has provided audit guidance which can be found under "Additional Resources".
Ohio Department of Job & Family Services (ODJFS) will serve in the adminstrative agent capacity for Ohio Family and Children First (OFCF). All subgrantees of OFCF funds will be required to sign an agreement with ODJFS for SFY22-23 to be eligible to receive funds. The SFY22 OFCF Allocation Tables list the annual allocations by county and fund type.
In addition, Councils will be required to submit the data outlined in the ODJFS agreement each month by the 10th to OFCF@jfs.oho.gov. OFCF created a workbook that contains templates for FCFCs to use if they do not already have a system in place to track the required data throughout the year. This workbook also contains report templates for the Pooled Fund Reports that are due annually on 9/30.
Annually, a grant opportunity through the state general revenue fund is made available to each county to assist in the maintenance and operations of the county FCFC. Below is the required application that must be completed and approved by OFCF no later than July 1, 2021 to receive the annual funding. Note: County FCFCs have the option of reporting non-mandated members attendance with this application in addition to the required members attendance.
Operational Capacity Building Funds Application Memo, SFY 23
Operational Capacity Building Funds Application, SFY 23
The Ohio Family and Children First (OFCF) Cabinet Council is committed to continuing the efforts to improve programs, services, and supports for children with multiple system issues. This commitment is shown through the continuation of the Family-Centered Services and Supports (FCSS) initiatives which began in SFY 10. The purpose is to maintain children and youth in their own homes through the provision of non-clinical, community-based services. Families who have children with multiple systemic needs identified through the county Family and Children First Council (FCFC) service coordination process are eligible for FCSS funded services and supports.
Below are documents related to Family-Centered Services and Supports:
Temporary Law Section 337.30.70 of Ohio's SFY 12-13 Budget allows for county FCFCs to establish a flexible funding pool in order to assure access to needed services by families, children, and older adults in need of protective services. Specific state general revenue funds (GRF) can be pooled locally to achieve this flexibility.
County Family and Children First Councils (FCFCs) via a grant agreement with the Ohio Department of Medicaid (ODM) may seek multi-system youth custody relinquishment funding. Funding must only be requested to support children and youth who are at risk for custody relinquishment or have already been relinquished and need services and/or supports to transition to community and/or non-custody settings.
Click here for more information.
Every February, county FCFCs must inform the state if their administrative agent will be remaining the same for the upcoming fiscal year. Any change in an administrative agent during a fiscal year may delay the allocation of state funds. OFCF is distributing the SFYY23 Administrative Agent Designee and Council Chair form via this Teams link: https://forms.office.com/g/2dXCnPjC1Y
Please note: all councils must complete this form by 5:00 pm on February 10, 2022, even if their AA or Chair will not be changing for SFY 2023. The form is dynamic so questions will display based on an individual’s response to Question 2.
Effective 2016, the H.B. 289 planning process, the Shared Plan Model, has been updated and revised to include components of the Collective Impact Model. This updated version of the Shared Plan Model places greater emphasis on identifying and developing community-level, mutually reinforcing activities around identified shared priorities and shared outcomes. The revised model includes researching community data-informed plans, but also provides the flexibility to identify other shared priorities by other means such as data collection or a community needs assessment process. The FCFCs may need to do some additional research to support their shared priorities and/or fill any programming gaps, but will not be required to create or develop new FCFC-based strategies. This revised model was developed by OFCF with several county FCFC Coordinators/Directors providing feedback to help refine the model.
Below are materials to assist in the shared planning process:
Each county is required to have a Service Coordination Mechanism. The Service Coordination Mechanism must incorporate certain provisions found in the Ohio Revised Code (ORC) 121.37 (C)(D) and 121.38. The OFCF Service Coordination Mechanism Guidance provides an explanation of and helpful suggestions for developing the county Service Coordination Mechanism.
The OFCF Service Coordination Mechanism Guidance has been updated to include new fiscal rules associated with the Family-Centered Services and Supports (FCSS) funds. Each county FCFC was required to update their Service Coordination Mechanism and assure all required components are in place. Below is the updated OFCF Service Coordination Mechanism Guidance; memo to the county explaining the need for such an update; and several attachments in form format.
Previous Development Notes
OFCF announced that we will be offering a Customer Relations Management System (CRM) beginning July 1, 2022. This system will be available to every county FCFC.
Previous discussions on CRM:
All entities required to file annually with the Auditor of State are required to file via the Hinkle Annual Financial Data Reporting System (Hinkle System).
Catalog of Domestic Affairs - Auditors are often interested in the Catalog of Domestic Affairs Number for Federal Funding. Below is a list of common CFDA numbers for federal funding in use by councils.
OFCFCA membership is comprised of local FCFC Directors/Coordinators in Ohio. Leadership comes from within its membership on a voluntary and rotating basis. OFCFCA represents and supports Directors/Coordinators of local county-based Family & Children First Councils in a variety of ways, some of which are highlighted below. OFCFCA is uniquely positioned to assess front-line needs, develop best practices, share lessons learned and encourage and support accountability in local councils and service providers. Strategic partnerships are also developed with other associations and organizations that align with OFCFCA’s mission to advocate and address family and children matters.
For more information:
OFCF Service Coordination Handbook (in full)